Student Registration into the NEMIS

The following details/documents are supposed to be submitted to school to facilitate students’ registration into NEMIS:

  1. A valid copy of the Child’s Birth certificate
  2. Parents’/Guardians’ details(Full names of both parents/guardians; ID numbers; Mobile numbers and E-mail addresses)
  3. Medical report on any special medical condition the student might have

Parents are strongly advised to avail all the above details/documents to the school to beat the registration deadline slated for 1st March,2018.

Over the years, Kenyan education data has been and is collected by multiple entities within and
outside the Ministry of Education, with each agency or state agency developing and maintaining
its own unique data set. This approach created fragmented data sets that gave differing information
on the Kenyan education system which created a hotbed of resource leakages in the sector.

The education sector has developed a home grown solution, the National Education Management Information
System (NEMIS) to provide quality, reliable and timely education statistics to enrich its planning
processes. The hallmark features of the system include the issuance of unique identification to
schools, learners and all members of staff in our institutions of learning. These features will go a
long way in sanitizing the management of resources in the sector and allow all effort to be directed
at achieving quality education for sustainable development. Through this system education sector
players will get to know the status of education in regard to access, quality, equity, relevance,
efficiency as well as institutional development.

The Ministry of Education (MOE) has developed a comprehensive Education Data Management
Information System – National Education Management Information System (NEMIS). NEMIS
will henceforth be the single source of truth for information for the Kenyan education system
(schools, learners and facilities). It is designed to provide quality data that is reliable, relevant, and
easily accessible.

NEMIS Modules
The NEMIS comprises four key modules, each of them having sub modules within them. The
functions and details of the modules are as captured below.
a) Institutions Module: This module captures registration and physical aspects of an institution.
It achieves this through its six sub modules as presented below.
i) Institutions Registration: The purpose of this sub module is to register institution with
the Ministry; this will be used by both Existing schools and news schools.
ii) School infrastructure: It captures equipment and fixed assets in terms of quantity and
acquisition date
iii) School Utility: Captures the utility name and brief description on the utility type.
iv) Co- Curricula: Captures the co-curricular activities that takes place in institutions,
year and the highest level achieved.
v) Teaching and learning material: Captures specific quantity of learning materials both
the course books and the supplementary books
vi) Emergency reporting: Enables the school administration to capture any disaster that
affects institution.
b) Learners Module: This module captures every detail necessary from learners beginning from
their registration; their performance and progression in the education system; and their
transition from one level to another. The learner module has five sub modules as follows:
i) Unique Personal Identifier: This module enables the learner to input birth certificate,
ID number or Alien number whereupon the system will auto generate a UPI.
ii) Learner Registration: Captures contact details of the learner
iii) Student mobility: Captures details of the learner, mobility type, discharging institution
and the new institution.
iv) Performance Progression: Captures performance details of each learner after
completion of specific level e.g. Primary, Secondary etc.
v) Learner Talent: Captures details on learner’s talents.
c) Staff Module: This module captures every detail necessary from members of staff (teaching
and non-teaching) beginning from their appointment and mobility within the education sector.
The module has five sub modules as follows:
i) Teachers and Non-teaching staff registration Module: This interface captures
teachers and non-teaching staff personal details in an institution.
ii) Teacher Mobility: This interface captures transfers of teachers from one institution to
the other. It also displays the transfer history of a teacher.
iii) Teaching areas: This Interface captures subjects/units a teacher is teaching in an
iv) Study Areas: This interface captures areas a teacher is trained on.
v) Teachers’ responsibilities: This interface captures responsibilities assigned to a
teacher within an institution.
d) Finance Module: The finance module helps track income and expenditure in all institutions
through its five sub modules.
i) Fees: This interface captures the fee amount of an institution with all the approved fee
ii) Capitation: This interface is for setting up the capitation to be disbursed to public
Primary and Secondary school in a given term within a calendar year.
iii) Income Returns: This interface captures all amount received by the Institution within
a given in a year.
iv) Development Fund: It interface captures projects funded in an institution within a
given financial year.
v) Expenditure Returns: This interface captures the actual amount spent, milestones
achieved and the percentage completed in a project.
e) Password: This interface enables the user to change password.
f) Reports Module: The reports interface allows the user to generate routine and adhoc reports
specific to their mandate. This interface will allow export of data for advanced analysis based
on prescribed formats (Excel).




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